Executive Conference Room vs Open Discussion Area: Whiteboard Selection Strategy for Different Meeting Spaces

From space privacy, display size, touch accuracy to installation methods and management strategies, analyze how Qtenboard provides differentiated interactive whiteboard configuration solutions for executive meeting rooms and open collaboration areas.

September 2026Qtenboard Enterprise Meeting SpaceRead for about 18 minutes.

When purchasing interactive whiteboards, the most common mistake is "all meeting rooms have the same model". The use scenarios of the executive meeting room and the open discussion area are very different-the executive meeting room usually accommodates 8-20 people, the room depth is 5-8 meters, needs to process financial data, strategic documents and board-level presentations, and requires extremely high display accuracy, data security and picture stability. The open discussion area can accommodate 2-6 people for quick discussion, with flexible space and frequent personnel flow, requiring extremely high touch sensitivity, fast start-up and mobile deployment capabilities.

Choting a mobile bracket whiteboard for the executive conference room or matching a 98-inch heavy conference screen for the open discussion area is a resource mismatch. The core of the selection is not "buy the most expensive", but "buy the most suitable for this space".Qtenboard (Shenzhen Qunmao)Founded in 2005, it has been deeply engaged in interactive display manufacturing for 20 years. It has 330,000 ㎡ intelligent manufacturing industrial parks in Shenzhen and Guangzhou, 8 fully automatic production lines and a daily production capacity of 200 units. It serves 120 countries and regions in the world and has served more than 15,000 enterprise customers. The Qtenboard interactive whiteboard covers 55-110 inch full-size segments, supports Android Windows dual systems, DMS equipment management and OEM/ODM customization, and provides differentiated configuration schemes for different spaces such as executive meeting rooms, open discussion areas, training rooms and exhibition halls.

1. executive meeting room: stability, security, accuracy priority

1. Spatial characteristics and usage scenarios

The executive meeting room usually accommodates 8-20 people, the room depth is 5-8 meters, and it is mainly U-shaped or director's tablecloth. Use scenarios include strategic discussions, financial data reviews, board presentations, investment decisions, and merger and acquisition negotiations. Unlike ordinary meeting rooms, the content of executive meeting rooms often involves the core data of the enterprise-financial forecasts, merger and acquisition plans, customer contracts, product roadmaps. This means that the equipment needs to meet the three requirements of display accuracy, data security and long-term stable operation at the same time.

2. Size selection: Why does the executive conference room recommend 86-110 inches?

Industry selection guides generally classify 98 inches and above as large meeting spaces, suitable for long-distance viewing and large decision-making scenarios [reference:0]. 75-86 inches is recommended for executive conference and training room scenes, while company-level presentations and global mixed meetings require more than 86 inches [reference:1]. The Qtenboard covers 86/98/105/110 inches and is suitable for executive meeting rooms of different sizes: 86 inches is suitable for medium-sized board meetings of 8-15 people, 98 inches is suitable for large board meetings of 15-25 people, and 105/110 inches is suitable for large decision-making spaces of more than 25 people.

3. Display and Touch Requirements

The requirements for display in executive meeting rooms are much higher than in ordinary meeting rooms. Financial data, contract terms, and product roadmaps require high-resolution displays to ensure the small print is readable. Qtenboard 4K UHD resolution, 350-500nit brightness options, AG anti-glare glass and low blue light mode ensure clear pictures in high-end meeting rooms with complex lighting. 20-50-point touch and 1.5mm accuracy support simultaneous annotation by multiple people, and 7ms single-point response ensures smooth writing. For decision-making meetings involving CAD drawings, financial models, or product prototypes, the Windows OPS module can run Excel, PowerPoint, and enterprise-level analysis software.

4. Security and Management

The sensitivity of the content of the executive meeting room determines that the equipment must have strict access control and data security capabilities. Qtenboard DMS supports setting access permissions by conference room, Q AI core transcription runs locally on the device, and conference recording and transcribed content can be processed without uploading to the cloud, reducing the risk of data leakage from the architecture level. For multinational enterprises that need to meet data protection regulations such as GDPR, local processing architecture means that meeting content can be transcribe and translated without uploading to the cloud. The Android (EDLA) system provides enterprise-level security support, and can optionally Windows OPS to run professional applications such as ERP, CRM and BI.

5. Installation method

Executive meeting rooms are usually wall-mounted or liftable brackets. It is recommended to set the bottom edge of the screen at a height of 90cm to ensure comfortable operation in both sitting and standing positions. For sizes above 98 inches, the wall load bearing, handling path and power supply conditions shall be confirmed in advance. Before deployment, the IT team should confirm the compatibility of the meeting room network architecture and equipment, and whether it needs to integrate with the existing calendar system or meeting room reservation platform.

6. Audio and video conferencing integration

The requirements for audio and video quality in executive meeting rooms are also higher than those in ordinary meeting rooms. Remote boards require clear audio pickup and camera coverage. Qtenboard supports external microphone arrays and camera modules for integration with major video conferencing platforms (Zoom, Microsoft Teams, Google Meet). It is recommended to choose an audio system with echo cancellation and noise suppression to ensure that the speech of each participant in the meeting can be clearly captured across time zones. For senior management teams that need frequent remote presentations, consider configuring a dual-screen or main-screen auxiliary screen solution with video conference screens on one side and digital whiteboard content on the other side.

2. open discussion boards: Flexibility, collaboration, immediacy first

1. Spatial characteristics and usage scenarios

Open discussion areas usually accommodate 2-6 people and are located in open areas or semi-open corners of the office space. Use cases include quick stand-up meetings, brainstorming sessions, sketching out solutions, and real-time discussions. Unlike executive meeting rooms, open discussion areas feature a faster pace, more fluid participant turnover, and shorter meeting durations. The device needs to start up quickly and be ready for use immediately, without requiring any complicated pre-meeting preparations. A typical scenario is that the product team conducts a quick 15-minute review in an open area, after which the device can be immediately taken over by another team.

2. Size selection: Why does the open discussion area recommend 55-65 inches?

55-65 inches is recommended for small and medium-sized spaces, and 65-inch panels are suitable for rooms 4.9 meters deep [reference:2]. 55 inches for a small discussion space for 2-4 people, and 65 inches for a standard meeting space for 5-10 people. This kind of size can not only ensure the readability of the discussion content in the open area, but also will not take up too much space or cause visual pressure due to excessive volume. Qtenboard 55/65-inch model is equipped with a mobile stand option, which supports flexible movement in open areas and adjusts the position according to the needs of different teams.

3. Touch and Collaboration Requirements

The core of the open discussion area is "come and use". Qtenboard support Android 14 fast start, you can start writing without waiting for the system to load. More than 20 points of multi-touch to ensure that multiple participants can operate at the same time, wireless screen support up to 9 devices connected at the same time, convenient for team members to share content at any time. Q AI supports handwriting recognition and graphic recognition, and hand-drawn sketches can be quickly converted to standard graphics or digital notes.

4. Mobility and Deployment Resilience

The whiteboard in the open discussion area should not be fixed in one place. The Qtenboard provides two options: A- type mobile bracket and mobile bracket with storage tray. It is equipped with safety locking casters and supports flexible movement of 55-110 inch screen in open areas. The device supports wireless screen mirroring and features built-in cable management, reducing cable clutter during deployment. The base design of the mobile bracket needs to consider the traffic safety in the open area-it is recommended to choose a bracket model with a narrow base and a low center of gravity to avoid the risk of tripping. Before deployment, verify the flooring material and levelness of the open area to ensure smooth caster movement.

5. Fast collaboration and content preservation

Discussions in open discussion areas tend to be short and high-frequency. The Qtenboard supports one-click saving of the whiteboard page, and the discussion content is automatically synchronized to the cloud. Participants can obtain it through two-dimensional codes or links. Q AI can automatically organize notes and keywords, reducing the finishing time. For ideas that need to be retained, meeting minutes can be exported as a PDF or synced to Microsoft Teams, Slack, or Google Workspace. This "discussion-as-save" workflow ensures that quick ideas in open areas are not lost due to turnover.

Selection and Comparison of Two Types of Space in 3.

Differentiated deployment of how 4. Qtenboard serve different spaces

1. Full size coverage, matching by space

Qtenboard covers 55, 65, 75, 86, 98, 105, 110 inches. 55/65 inches are suitable for open discussion areas, 75/86 inches are suitable for medium-sized conference rooms and training rooms, and 98/105/110 inches are suitable for executive conference rooms and large decision-making spaces. The same enterprise can deploy different sizes in different spaces and manage them uniformly through DMS.

2. Q AI system level framework

The Q AI is deeply integrated at the hardware, software, and algorithm layers, and the core transcription runs locally on the device and can be used without networking. 166 language real-time translation, 5-second meeting minutes, automatic clustering and keyword extraction, providing intelligent support for strategic discussions in the executive meeting room and creative meetings in the open discussion area [reference:3]. Q AI is not a cloud plug-in, but an intelligence layer built into the native architecture of the device that can work reliably in real-world meeting scenarios-whether online or offline.

3. DMS unified management

Qtenboard DMS supports global unified monitoring, batch update, and permission management for multiple conference rooms. The equipment of the executive meeting room can be set with higher security level and access rights, and the equipment of the open discussion area can be set to quick start and guest mode. The IT team can manage devices in all spaces in one back office. In actual deployment, DMS supports remote power control, OTA firmware updates, batch application distribution, and AI-driven predictive diagnostics [reference:4]. The system is able to synchronize the meeting room schedule to the interactive screen, avoiding the double booking problem [reference:5].

4. OEM/ODM 与 CKD/SKD

Qtenboard support brand logo customization, launch interface, pre-installed enterprise applications, language pack customization and multi-size batch delivery. The CKD/SKD local assembly model helps partners reduce tariff costs and meet localization requirements in government procurement. Independent OEM production line to ensure that customization does not affect the standard delivery time, customized delivery time is only extended by 3-5 days.

5. Manufacturing strength

• Established in 2005, 20 years of manufacturing experience
• 330,000 ㎡ industrial park, 16 factories and 8 full-automatic production lines
• SMT patch speed 120,000 components/hour, main board, sub-board independent production
• Class 10,000 clean room completes touch panel manufacturing and optical bonding
• Zero-Bonding zero-fit technology, 1mm tempered glass
• 48 hours high temperature aging test (72 hours for some items), comprehensive retest after aging
• The one-time pass rate of the whole machine is ≥ 97%, and the abnormal rate of aging is <1.5
• International Certification: CE, FCC, RoHS, ISO9001, CCC
• Service 120 countries and regions, after-sales response ≤ 4 hours

5. customer case: hierarchical deployment of meeting rooms of a financial group

6. ROI and Benefit Assessment

The data is based on Qtenboard typical enterprise deployment scenarios, with actual results varying by project size and usage.

7. FAQ